Office moving can be just as stressful as relocating a home. From bulky furniture to delicate electronics and countless supplies, a business relocation requires meticulous planning and execution. Whether you’re moving across town or to another state, this guide from Business Moving Group provides a proven framework for streamlining your office move with minimal disruption.

Getting Started: 6 Months Before Your Move

Review Your Lease:
Understand your obligations. Are there penalties for early termination? Are you responsible for repairs or space restoration?

Build a Move Team:
Assign a move manager and form a team across departments to oversee coordination and keep all parts of the business aligned.

Decommissioning Plan:
Plan for restoring your current space to lease-ready condition—more than just cleaning. This may include removing IT infrastructure and patching walls.

Budget Wisely:
Estimate the total move cost, accounting for movers, IT setup, downtime, furniture, and insurance. Prioritize mission-critical expenses.

Secure Insurance:
Ensure your coverage includes full-value protection, especially for sensitive or high-cost assets like servers and electronics.

Research Movers:
Vet commercial moving specialists like Business Moving Group. Check licenses, references, reviews, and obtain several detailed quotes.

Create a Master Checklist:
Use a shared online document (like Google Docs or Notion) to track deadlines, vendors, and updates in real time.

Announce the Move:
Let your employees know about the relocation early. Share the new address, moving timeline, and benefits of the new office space.

Getting Organized: 3–4 Months Out

Secure a Move Date:
Book your commercial mover well in advance to ensure availability and reduce last-minute costs.

Finalize the Move Plan:
Confirm moving day details. When are desks cleared? When are utilities disconnected? Sync these timelines with your team and movers.

Notify Stakeholders:
Update clients, vendors, partners, service providers, and platforms like Google My Business with your new address.

Inventory & Downsize:
Review what stays and what goes. Measure large items to ensure they’ll fit the new space—and donate or recycle what won’t.

Arrange Specialized Services:
For delicate equipment or heavy machinery, coordinate early with Business Moving Group for secure handling and transport.

Vendor Coordination:
Book services like deep cleaning, landscaping, or AV installation ahead of time to avoid delays.

One Month Before the Move

Finalize Your Floor Plan:
Plan where furniture, tech, and departments will go in the new office. This avoids confusion and streamlines setup.

Set Up Utilities:
Arrange for phone, internet, electricity, water, and HVAC at the new location. Schedule disconnection at the old space.

Order Packing Supplies:
Stock up on moving boxes, bubble wrap, bins, and labels—or request them through your mover.

Order New Equipment or Furniture:
If your office needs an upgrade, order early to account for shipping delays and setup time.

Coordinate IT Relocation:
Whether you’re handling tech in-house or outsourcing it, develop a plan for servers, network wiring, and equipment. Business Moving Group can help with this.

Label Everything:
Use a color-coded or number-based system to indicate where each box or item belongs in the new location.

Final Weeks & Moving Day

Pack Non-Essentials Early:
Start with archived documents, extra supplies, and decor.

Update Materials:
Order new business cards, signage, brochures, and letterheads with the updated address.

Prep the Team:
Send reminders to staff with deadlines for desk packing and what to expect on moving day.

Moving Day Management:
Assign supervisors to oversee the movers, resolve last-minute issues, and confirm building access and elevator availability.

Decommissioning:
Complete your final walkthrough. Ensure the old space is returned in compliance with your lease agreement.

Post-Move: Settle In and Celebrate

Once the move is complete:

• Test all systems (Wi-Fi, phones, security)

• Unpack by department

• Address any tech or facility issues

• Host a team celebration to welcome everyone to the new space and reinforce company morale

Ready to Simplify Your Business Move? Contact Business Moving Group today for a free consultation!
Visit us at Business Moving Group for helpful resources and to learn more about our services.