At Business Moving Group, we specialize in office relocation. Our comprehensive office relocation guide and timeline will assist you in managing your commercial office relocation smoothly, ensuring you navigate this significant transition without unnecessary stress or hassle.

6-12 Months Before Office Relocation: Initial Steps
Begin your office relocation by addressing these initial tasks well in advance, ideally between six to twelve months before your office move date:

• Review Your Current Lease: Critical for office relocation, understand the implications of leaving early, which could include forfeiting your deposit or incurring costs for any damages during the move.
• Budget Planning for Office Relocation: Allocate funds for various office relocation expenses such as repairs to the old office, deposits for the new location, moving services, IT installations, and potential mishaps.
• Office Decommissioning Plan: A key step in office relocation, begin planning to clean, repair, and restore your current office to its original condition.
• New Office Search: Look for new office spaces that cater to your business’s growth and sustainability requirements, essential for successful office relocation.
• Space Planning: Once a new office is selected, obtain a detailed floor plan, measure the space, and start planning your layout—vital for efficient relocation.
• Pre-move Inspection: Conduct a thorough walkthrough of your new office, create a checklist of issues for the landlord to address, and get at least three moving quotes to ensure you receive the best value for your office relocation.

3-6 Months Before Office Relocation: Enhancing Communication
This phase focuses on communication, crucial for a smooth relocation:

• Notifications: Inform your current landlord, property manager, and all team members about the relocation. Clarify the moving date, new location, and the reasons behind the move.
• Team Involvement: Establish an in-office project management team to delegate tasks and oversee the relocation process.
• External Communications: Update your local partners, suppliers, and professional networks about the office move.

Who Needs to Know Your New Address:

• Clients, partners, and suppliers
• Service providers such as internet and telephone companies
• Banks, insurance companies, and statutory bodies like HMRC

BONUS: Here is an article that has more office relocation tips along with an office relocation announcement sample: Click Here

1-3 Months Before Office Relocation: Preparing Your Space
As the office relocation approaches, focus on setting up both your old and new offices:

• Inventory Management: Catalog all current office assets and determine what new items are required.
• Vendor Coordination: Arrange for necessary repairs, removals, and storage solutions.
• Logistics: Confirm arrangements with your moving company and finalize details like parking and elevator reservations for the office relocation.

1 Month Before Commercial Move Day: Team Preparation
Ensure your team is ready and aware of their roles:

• Detailed Briefings: Assign roles and explain packing procedures. Provide a moving pack for each employee, including their new desk number and location details.
• Final Preparations: Organize security codes, access tags, and finalize the layout and labeling in the new office.

1-2 Weeks Before Office Move: Final Logistics
Finalize the logistics for moving day:

• Office Relocation Day Plan: Develop a comprehensive plan, including emergency contacts and specific roles.
• Pack and Label: Systematically pack non-essential items and label boxes clearly.

The Day Before and On Move Day: Execution
Execute your plan efficiently:

• Pre-move Checklist: Ensure everything is packed, labeled, and ready for the movers.
• Installation Scheduling: Arrange for the setup of internet and IT systems at the new location.
• On-site Coordination: Ensure everything is placed according to plan and address any last-minute adjustments.

After Office Relocation: Settling In
Once the office relocation is complete, focus on settling in:

• Operational Setup: Install all systems, distribute new access cards, and ensure all services are functional.
• Internal Updates: Update all internal contact lists and confirm the transfer of insurance and other services.
• Celebrate: Organize an office-warming party to celebrate the successful move and distribute welcome packs to your team.

Congratulations on your successful office move! Business Moving Group is here to support you throughout this journey, offering expertise in finding the perfect office space to meet your needs. Whether it’s serviced offices or shared workspaces, we’re here to help you make the best choice for your commercial move.