This guide is provided by Business Moving Group, a nationwide leader in office relocation and decommissioning. With decades of experience, we help companies move efficiently and avoid costly disruptions.
Relocating your office can be a major opportunity—or a logistical headache. With proper planning, you can reduce downtime, minimize stress, and ensure your team hits the ground running. Follow this timeline to move with clarity and confidence.
6–12 Months Before the Move
📄 Review Your Lease
Understand any penalties for early termination and what condition the space must be left in. Confirm decommissioning requirements and walk through the space with your landlord if possible.
💵 Create a Relocation Budget
Account for:
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Moving services and supplies
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Office restoration or cleaning
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IT setup and installation
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Furniture, signage, and branding
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Contingency funds for last-minute expenses
🧹 Start Planning Decommissioning
Begin outlining the steps to return your old office to lease-ready condition. This might include removing signage, patching walls, and restoring floors or lighting.
🔍 Find Your New Office
Choose a space that fits your growth plans, team structure, and infrastructure needs.
📐 Begin Space Planning
Request a floor plan and map out departments, break rooms, meeting areas, and tech placement to improve efficiency from day one.
📦 Get Moving Quotes
Request proposals from at least three reputable commercial movers. Compare insurance, experience, and scope—not just price.
3–6 Months Before the Move
📢 Notify Stakeholders
Inform your landlord, staff, vendors, and customers. Send a formal notice with your move-out and move-in dates.
👥 Assign an Internal Move Team
Designate team leads to handle IT, furniture, communications, and packing. Use project management tools to track progress.
📨 Update Business Services
Notify your internet provider, utilities, postal services, insurance, banks, and licensing bodies about your new address and relocation schedule.
1–3 Months Before the Move
🧾 Take Inventory
List all office equipment, furniture, and tech assets. Identify what to keep, donate, or dispose of.
🔧 Schedule Vendor Services
Line up IT installation, cabling, furniture delivery, signage, and cleaning contractors for both locations.
🛻 Confirm Logistics
Reserve elevators, loading docks, and parking. Ensure your mover has access details for both addresses.
1 Month Before the Move
📍 Assign Desks and Prep Move Kits
Create a seating chart and distribute move kits with box labels, floor plans, and personal packing instructions.
🔐 Distribute Access Credentials
Issue keycards, parking permits, and security badges for the new space.
📡 Test Tech Systems
Confirm network setup, internet speeds, and phone systems are installed and tested before move-in day.
1–2 Weeks Before the Move
✅ Finalize the Move Plan
Review your timeline, checklists, and emergency contacts. Send reminders to your move team and vendors.
📦 Begin Packing
Pack non-essentials first. Clearly label all boxes with department, contents, and destination in the new office.
Moving Day
🗂 Supervise the Transition
Have your move lead coordinate loading, unloading, and equipment placement. Provide printed floor plans for movers.
⚙️ Test Systems and Equipment
Ensure tech, utilities, and workstations are operational. Troubleshoot issues before employees arrive.
After the Move
📍 Confirm Operational Readiness
Distribute updated contact lists, confirm utilities are active, and address final repairs or missing items.
🌐 Update Public Info
Change your address across platforms: your website, Google Business Profile, social media, CRM, billing, and email footers.
🎉 Re-engage Your Team
Host a team meeting or small celebration to reestablish momentum and boost morale.
Ready to Simplify Your Business Move?
Contact Business Moving Group today for a free consultation!
Visit us at Business Moving Group for helpful resources and to learn more about our services.