Moving can be stressful and expensive, especially if you’re hit with unexpected fees. The best way to stay within budget and avoid surprises is by getting an accurate moving estimate from the start.
At Business Moving Group, we help homeowners and businesses get precise moving quotes so they can budget confidently. This guide explains how moving quotes are calculated, different types of estimates, and cost-saving strategies.
Why Accurate Moving Quotes Matter
📌 Did You Know? The average long-distance move costs $4,300, while a local move averages around $1,250—but many people end up paying more than expected due to inaccurate estimates.
Getting an accurate moving quote helps you:
✔ Budget properly – Know your true moving costs upfront.
✔ Avoid hidden fees – Prevent last-minute charges like stair fees, long carry fees, and fuel surcharges.
✔ Compare moving companies – Ensure you get the best value for your budget.
Step 1: Understanding Moving Estimate Types
📌 There are three main types of moving estimates—each impacts your final cost differently.
| Estimate Type | How It Works | Best For |
|---|---|---|
| Binding Estimate | The price won’t change, even if your shipment weighs less than expected. | Customers who want price certainty. |
| Non-Binding Estimate | The final cost is based on actual weight and services—can increase if underestimated. | Customers moving fewer items than expected. |
| Not-to-Exceed Estimate | You pay the lower amount between the estimate and the actual cost. | Customers who want flexibility but price protection. |
📌 Pro Tip: Always ask for a binding or not-to-exceed estimate to avoid surprise charges.
Step 2: Factors That Affect Your Moving Quote
📌 Your moving estimate depends on these key factors:
✔ Distance of the Move – Long-distance moves cost more due to fuel and mileage fees.
✔ Weight & Volume of Items – More items = higher costs. Declutter to save money.
✔ Packing Services – Full-service packing adds to your total cost, but saves time.
✔ Specialty Items – Pianos, antiques, and oversized furniture require extra handling fees.
✔ Access Fees – Elevators, stairs, and long hallways may add surcharges.
📌 Did You Know? Some movers charge up to $75 per flight of stairs—ask about access fees upfront!
Step 3: How to Get an Accurate Moving Quote
Compare Estimate Methods
| Estimate Method | Pros | Cons | Best For |
|---|---|---|---|
| Virtual Survey | Fast, convenient, done via phone or app | Less precise for complex moves | Small to medium moves |
| Live Video Consultation | Real-time Q&A with a move consultant | Requires strong internet connection | Standard household moves |
| In-Home Consultation | Most accurate estimate | Requires scheduling | Large or high-value moves |
📌 Pro Tip: In-home estimates are the most accurate, especially if you have a lot of furniture or a multi-story home.
Step 4: Avoid Hidden Fees & Extra Charges
🚨 Watch out for these common hidden fees that can inflate your moving cost:
✔ Stair Fees – Some companies charge $50–$75 per flight.
✔ Long Carry Fees – Extra costs if movers carry items more than 75 feet.
✔ Last-Minute Booking Fees – Peak season (May–September) moves cost 20–30% more.
✔ Packing Fees – Some movers charge per box or by the hour.
📌 Pro Tip: Always ask for an itemized quote that lists all potential fees upfront.
Step 5: Cost-Saving Strategies for Your Move
💰 How to Lower Your Moving Costs:
✔ Move During the Off-Season – Avoid peak summer months (May–September) for cheaper rates.
✔ Declutter Before Moving – Fewer items = lower weight costs.
✔ Pack Yourself – DIY packing can save $300–$500.
✔ Book Early – Last-minute moves cost up to 30% more.
📌 Did You Know? The cheapest months to move are October–April due to lower demand.
Step 6: What to Do If Your Final Moving Cost is Higher Than Expected
🚨 What to Do If Your Quote is Wrong:
✔ Request an Itemized Bill – Ask for a breakdown of all extra charges.
✔ Check Your Contract – If you have a binding estimate, the mover cannot increase your price.
✔ Negotiate Fees – Some companies waive minor charges if you challenge them.
✔ Report Overcharges – File a complaint with the FMCSA (Federal Motor Carrier Safety Administration) if needed.
📌 Pro Tip: Always get your estimate in writing to protect yourself from unexpected price increases.
Final Thoughts: How to Get the Best Moving Quote
Getting an accurate moving quote is the key to avoiding hidden fees and budgeting properly. By understanding estimate types, comparing pricing factors, and watching for extra charges, you can ensure a stress-free move.
✔ Always request a binding or not-to-exceed estimate to avoid price hikes.
✔ Use in-home consultations for the most accurate pricing.
✔ Declutter and pack yourself to cut costs.
✔ Compare estimates and ask about hidden fees before signing a contract.
At Business Moving Group, we specialize in transparent, no-surprise moving estimates.